Privacy Policy

Last updated: 23/Mar/2025

At Liberty Tea Rooms & Community Hub, your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with our website and services.

Who we are

Liberty Tea Rooms & Community Hub is a not-for-profit charity organization based in the UK. We provide a warm, welcoming space offering food and community connection while supporting charitable causes.

Website: https://www.libertytearooms.co.uk
Contact Email: hello@libertytearooms.co.uk
Charity Registered Number: 1077335
Company Registered Number: 3826371

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Third-Party Links

Our website may include links to external websites. We are not responsible for the content or privacy practices of those sites. We encourage you to read their privacy policies before submitting any data.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

We do not sell or share your personal data with any third parties for marketing purposes.

We may share your information with trusted third-party service providers who help us operate our website and deliver our services (e.g. email marketing platforms, payment processors, or hosting providers). These providers only have access to the information necessary to perform their functions and are obligated to keep your information secure and confidential, in line with data protection regulations.

We may also disclose your information if required to do so by law or in response to valid legal requests.

How long we retain your data

We keep your personal data only for as long as necessary for the purposes outlined in this Privacy Policy.

For example:

  • Contact form entries: retained until you request removal
  • Booking and donation records: retained for as long as legally or financially required
  • Volunteer and membership records: kept for the duration of your involvement, or until you request removal

If you request that your data be deleted, we will erase it from our systems unless we are legally obligated to retain it.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction or deletion of your data
  • Withdraw consent at any time
  • Object to processing

To exercise any of these rights, please contact us at hello@libertytearooms.co.uk.

Where your data is sent

Your data may be transferred to and stored on secure servers located outside the UK or European Economic Area (EEA), depending on the tools or service providers we use (such as payment processors or email platforms).

We ensure that any such transfers comply with GDPR by working only with services that implement strong data protection measures and standard contractual clauses where applicable.

Changes to This Policy

We may update this Privacy Policy from time to time. All changes will be posted on this page with an updated revision date. We encourage you to review it periodically.